Registration

Inquiries regarding registration, payment and visas should be sent to:

IGTC2023 Registration Desk (c/o e-side, inc.)
email: igtc2023-office [at] e-side.co.jp

REGISTRATION FEE RECEIPTS

Registration receipts will not be provided on site. Receipts can be downloaded from your “My Page” on the registration system.  (1) From the link below log in to your my page from the bottom right of the page “My Page Log-in”. (2) From your my page click on the the “WEB Quotation Invoice Receipt” banner. (3) Select “Receipt” and enter the company name etc. that you require on your receipt. Click on “Issue” to create the receipt. The receipt will be created as a downloadable PDF file .

ONSITE REGISTRATION 

Online registration is now closed.

For those planning  to attend who have yet to register, to speed up the onsite registration process, please complete and return the Onsite Registration Form before Nov. 23 to allow us to prepare name cards etc. in advance. Payment will be processed on site.

Lunch, Banquet and Tour tickets will not be sold on site.

ONSITE REGISTRATION DESK

The Congress Registration Desk will be located in the 1F Annex Hall entrance area of the Kyoto International Conference Center venue. Registration Desk hours are indicated below.

Nov. 26 (Sun) 16:30-20:00
Nov. 27 (Mon) 08:00-17:30
Nov. 28 (Tue) 08:30-17:30
Nov. 29 (Wed) 08:30-18:00
Nov. 30 (Thu) 08:30-15:00

Participants will be provided with a name badge, lunch tickets (if purchased), banquet ticket (if registered), Program Book and DVD Proceedings when they check in at the 1F registration desk.

REGISTRATION  FEES

On and before Sep. 30, 2023
Early-registration fee
On and after Oct. 1, 2023
Speaker*70,000 JPY
Member**70,000 JPY80,000 JPY
Non-member80,000 JPY90,000 JPY
Student***15,000 JPY15,000 JPY
Lunch2,000 JPY2,000 JPY
Banquet10,000 JPY10,000 JPY
Optional Facility Tours8,000 JPY8,000 JPY
Visa Support ****5,000 JPY5,000 JPY
  • * To be included in the program, all accepted extended abstracts must have a completed registration by the July 31 speaker registration deadline.
  • ** Member Rates apply to members of the Gas Turbine Society of Japan or the collaborating societies.
  • *** Students participating as speakers may register at the 15,000 JPY student rate however all students will be asked to present a student card at the registration desk on site.
  • The registration fee covers access to the congress sessions, the exhibition, the welcome reception, coffee breaks, conference proceedings (electronic) and the printed program.
  • Anyone who intends to participate in the Congress sessions must complete a paid registration.
  • Accompanying persons cannot participate in Congress sessions.
  • An accompanying person is someone who will only attend the reception or the banquet (Note: a separate banquet fee is required).
  • A sales tax of 10% will be applied to the above fees.
  • Admission to the exhibition is free.
  • The lunch fees above are per person/per meal.
  • **** Attendees who require a visa to enter Japan will be asked to cover the cost of preparing support documentation.

CANCELLATION POLICY

Registration fees will be refunded after deducting cancellation fees as follows: 

  • On or Before August 31, 2023: no charge
  • On or After September 1, 2023: 50% of the registration fee
  • On or After October 18, 2023: 100% of the registration fee / No refund
HOTEL ACCOMMODATION

The Congress is holding a block of rooms at the following hotel and rates. All room rates include Internet, breakfast, service charges and taxes. Bookings can be made online from early July together with Congress registration.

1. The Prince Kyoto Takaragaike
https://www.princehotels.com/kyoto/
Single use of Twin Room (40 sqm): 37,350 JPY
Two person use of Twin Room (40 sqm): 20,550 JPY/person
Access: 7 min. walk from Subway Kokusai-kaikan Sta.
Access to the Venue: 5 min. walk
Check-in: 14:00 Check-out: 11:00

2. Hotel Monterey Kyoto
https://www.hotelmonterey.co.jp/en/kyoto/
Single (18 sqm): 22,200 JPY
Two person use of Twin Room (22 sqm): 15,930 JPY/person
Access: 3 min. walk from Subway Karasuma-Oike Sta.
Access to the Venue: 14 min. by Subway Karasuma Line to Kokusai-kaikan Sta.
Check-in: 15:00 Check-out: 11:00

3. Hotel Keihan Kyoto Grande
https://kyoto.hotelkeihan.co.jp/
Single (15 sqm): 12,300 JPY
Two person use of Twin Room (23 sqm): 9,900 JPY/person
Access: 3 min. walk from Kyoto Sta.
Access to the Venue: 20 min. by Subway Karasuma Line to Kokusai-kaikan Sta.
Check-in: 15:00 Check-out: 11:00

4. Mitsui Garden Hotel Kyoto Shijo
https://www.gardenhotels.co.jp/kyoto-shijo/eng/
Single (15 sqm): 7,900 JPY
Two person use of Twin Room (19 sqm): 5,700 JPY/person
Access: 7 min. walk from Subway Shijo Sta.
Access to the Venue: 16 min. by Subway Karasuma Line to Kokusai-kaikan Sta.
Check-in: 15:00 Check-out: 11:00

VISA SUPPORT CONDITIONS

A list of countries with visa exemptions can be found here.

Ministry of Foreign Affairs of Japan
http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

Should a visa be needed, participants should submit the Visa Information Form (xlsx / pdf) to the IGTC2023 Registration Desk. Please complete both pages of the form. (The file has two pages.) Please note, at the time of registration, payment of the 5,500 JPY visa support fee  is required to cover the cost of suppoert document preparation.

The support conditions below MUST be COMPLETED BEFORE September 30, 2023 in order to provide visa assistance.

SUPPORT CONDITIONS – SPEAKERS AND AUTHORS

  • completion and confirmation of payment of registration fees
  • completion and confirmation of payment of visa support fee
  • completion and confirmation of hotel reservation
  • completion and confirmation of flight booking

SUPPORT CONDITIONS – GENERAL PARTICIPANTS

  • letter of recommendation from a member of the Executive Committee (General)
  • letter of recommendation from an academic advisor (Student)
  • completion and confirmation of payment of registration fees
  • completion and confirmation of payment of visa support fee
  • completion and confirmation of hotel reservation
  • completion and confirmation of flight booking